End-to-End Event Delivery & Logistics Support NYC
Xentra Transport supports events the way they actually happen — fast, unpredictable, and under pressure. We work directly with event planners, producers, florists, and vendors across NYC, Brooklyn, New Jersey, and Pennsylvania, handling everything from early load-ins to final breakdowns. Our role is simple: move the right items, at the right time, without becoming another problem you have to manage.
We don’t just “deliver.” We coordinate, adapt, and stay available throughout your event timeline.
Event Load-In & Setup Delivery
Event days start early, and timing matters. We handle scheduled load-ins and same-day setup deliveries, including staging materials, décor, signage, furniture, floral installs, AV equipment, and production gear. Our drivers arrive when venues allow access, follow site rules, and coordinate directly with your team on arrival.
Whether it’s a hotel ballroom, gallery, warehouse space, or outdoor venue, we make sure your setup items arrive ready to be placed—not rushed, damaged, or missing.
Large-Scale Event & Box Truck Delivery
For larger events, we provide cargo vans and box trucks for oversized loads and multi-stop runs. This includes furniture, risers, pipe and drape, palletized freight, bulk décor, and multi-vendor pickups.
We regularly support:
Trade shows and expos
Corporate events and conferences
Fashion shows and installations
Large private events and brand activations
Our team plans routes around NYC traffic, loading zones, and venue restrictions so your freight arrives smoothly—even when schedules shift.
On-Site Event Support & Standby Runs
Some events need more than one drop-off. We offer on-call and standby delivery support for last-minute items, forgotten materials, replacement décor, or urgent vendor pickups during active event hours.
When things change (and they always do), you don’t have to scramble — you call us.
Event Breakdown & Strike Delivery
Once the event ends no matter the time, the real work begins (12 PM - 3 AM). We handle event breakdown and strike logistics, including packing, loading, and transporting items back to storage, warehouses, studios, or next-day venues.
We coordinate with your team to:
Stage items neatly for loading
Transport packed décor, furniture, and equipment
Run multiple return trips if needed
Work late nights and overnight breakdowns
No rushing. No leaving things behind.
Our dedicated NYC event delivery team is trained in handling fragile, oversized, and time-sensitive freight with professionalism. From fashion shows and music events to corporate expos and trade fairs, we deliver with accuracy and efficiency. With our Brooklyn-based fleet and extended service area across NJ, PA, and NYC boroughs, your event logistics are always covered.
Floral Breakdown & Disposal Support
Florals require special handling — even after the event. We support event floral breakdown, return, and disposal logistics, including transport to compost sites, dumpsters, storage facilities, or next-day reuse locations.
Our drivers understand fragile items, water weight, and time sensitivity, helping florists clear venues efficiently and cleanly.
Long-Distance Event Setup & Return Delivery
For events outside the city, we provide long-distance setup and breakdown transport across NJ, PA, and surrounding metro areas. This includes early morning departures, overnight runs, and multi-day event support.
Whether you’re setting up in Philadelphia, North Jersey, or a remote venue, we manage the transport so your team can focus on execution.
A Logistics Partner, Not Just a Courier
We know events don’t run on perfect schedules. That’s why we work as a logistics partner, not a one-off delivery service. From pre-event planning to final returns, we stay flexible, reachable, and accountable.
If you need:
Reliable event deliveries
Setup and breakdown transport
Box trucks for large installs
Floral handling and disposal
Long-distance event logistics
Xentra Transport is built to support you through every phase.
